Read more about the Incoterms.

Agree Terms of Payment

Agree payment terms with your buyer and make sure you are covered if credit has to be agreed. Hold on to your Bill of Lading until you have been paid in full. Insure or use a Letter of Credit to safeguard against non-payments. Be careful not to lose on exchange rate fluctuations. Match or hedge your currency exposure.

Get your Export Documentation right

Check what documentation is required for exporting form the UK, and get a Customs code for your product. Do you need an export license? Check what documentation is required for the country you are exporting to. Do you need an import license, Certificate of Origin or any other document certifying the origin of the product? Many if thede certificates are issued by the Chamber of Commerce. Do you need insurance cover?

Produce a packing list which include description of the product, customs code, dimensions and weight, including packaging. Produce a Pro-forma invoice to your customer showing your customers name and address, description of product and customs code, number of units packed, unit price, total price, currency and agreed credit and delivery terms (Incoterms).

Establish the lead time from order to the product is packed and ready for shipment.

When you are shipping and transporting goods across borders, the right paperwork is crucial. Missing or inaccurate documents can lead to delays and extra costs, fines or even prevent a deal from being completed.

Get to know which paperwork you require from SPEEDNET INTERNATIONAL LTD. There are many types of documents which are specific to your shipping or transport method.

Air freight documentation

An “air waybill” sets out the contract between your business and the carrier you’re using. The e-freight project aims to remove all paperwork from air cargo transportation. Find out more about the e-freight scheme on the International Air Transport Association (IATA) website.

Sea freight documentation

All your consignments must be accompanied by either a Bill of Lading” or Sea Waybill. These documents clearly set out who the consignment owner is and the terms of the contract of carriage.

A Bill of Lading allows you to retain ownership of the goods until you release the bills to your customer. It is risky to release the goods before full payment has been made unless you know your customer’s credit worthiness. Bills of lading give you documentary security and more control over your consignments.

Find out more information on export documentation.  

Choose your Method of Shipping and Transport

You can use road, rail, air and sea to transport your goods, or any combination of these, full load (FCL) or groupage (LCL). The most obvious choice in transportation might not always be the best. Take into account your budget, timescales, you product – size, weight, perishability, security, special requirements, dangerous goods etc.

Let’s discuss the options with you and give you an insight into the pros and cons of the different methods. We offer a wide range of expertise and services

• consolidate smaller shipments to save you time and money

• advice on rules and regulations and help you navigate the complexities of more challenging markets
• act as an intermediary when you’re transporting to a new market
• arrange and manage multimodal shipments.

Know your Customs and licenses responsibilities

Your main focus as an exporter is getting your product and services to your customer, so you can get paid and your customer will be satisfied. But you also need to comply with UK export laws and regulations.

In the UK this is fairly straightforward. But depending on what you’re exporting and where it’s going, this could potentially involve complying with some regulations and paperwork.

• customs duties and reliefs
• Intrastat declarations
• export licenses
• temporary export permits (to a trade fair, for instance)
• certificates and permissions
• sanctions

You must comply with any relevant regulations before you ship your goods or deliver any services. You need to be aware of them in the research stage so you can factor resource time and costing into your dealings.

You may need an EORI number to trade goods with countries outside the EU. Not required for private individuals.

Apply for your EORI number

The EORI application form you need to fill in depends on whether you’re:

You will receive your EORI number by email, usually within 3 working days. Give the EORI number to SPEEDNET INTERNATIONAL LTD. and we will use it when we arrange your customs declarations.

Insure your products

We strongly recommend that you insure your products. An “All Risk Marine Cargo Insurance” cover loss or damage to your cargo in transit. The term “All Risks” broadly speaking means any accidental event which is external to the cargo. War and Strikes, Terrorism, General Average contributions and salvage cover, subject to terms.

This isn’t because we’re accident prone. We are not!

We will work hard to get your products from A to B as quickly and safely as possible, but shipping is just like every other business. No matter how hard you try to make sure every-thing goes right, something will occasionally go wrong. Accidents, bankruptcies, strikes and extreme weather conditions – all can put your products at risk, if only by delaying its arrival.

Over the years, we’ve become expert at responding to the unforeseen, and in the unlikely event of an incident we will be there to help you.

If you need advice on which insurance to buy, we will provide you with detailed quotes tailored to your requirements. We will arrange cover, issue policy documentation and help you if you need to make a claim.

We apply the British International Freight Association BIFA’s Code of Practice when we provide you with insurance.